![]() Use resource planning softwareįinding a free resource planning tool for managing multiple projects is a great first step towards automating your resource planning processes. With a Heatmap and a holistic resource pool view on the table, you will be able to allocate your resources wisely and even juggle them, if need be. Yet it is also the very problem that is more likely to take place in multi-project management. Overbooking and double-booking your resources are among the first things to keep away from. For example, with all of your project and resource data being consolidated in one place, you can analyze your resource capacity at any given point in time and see who is free, who is full, and who is already fishing for burnout. Having this bird-eye view over all of your projects and available resources is the best way to plan well. Here are some of the tried and tested ones. But where there are traps, there are also ways around them. ![]() There are lots of traps in resource planning for multiple projects. If you have no documented utilization data to rely on when planning your resources for the upcoming projects, making accurate estimates of how many hands you will be needing and how to allocate them is problematic, to say the least.Ĭontinue reading: 5 Instant Benefits of Resource Planning for Any Organization How to manage resources across multiple projects In short, resource utilization stands for the amount of time your resources spend doing a certain task. Resource utilization is poorly documented But when project managers need to run all of that hustle in spreadsheets, they do not just waste productivity hours, but plan resources with no real-time data at hand. You need to do that human resource planning for a solid start and then regularly check for any possible changes to see if you need to do adjustments to get the project to the finish line. Having to deal with lack or no real-time overview leads to project managers taking crucial decisions by flying blind. When doing capacity planning and resource allocation, think about things like people getting sick, taking paid or unpaid leave, choosing to continue building their career at some other place, or any other reason that might make your resource management plans go down. Inadequate risk assessmentĪssessing business risks is a common thing, but if you want to know how to manage resources across multiple projects, never forget about the risks associated with resources or lack thereof. More often than not, a lack of insight into your resource availability makes it nearly impossible to do efficient resource allocation and gives room to false expectations as to when the project will get delivered and whether it will get delivered at all. Planning your resources and their capacity means that you know whether the people you currently have in the team have enough free time to start and finish the project you initiate. Initiatives get launched without the needed resources to maintain them, which often leads to each unit and everyone in it being involved in several initiatives at the same time, trying to keep their heads from spinning.īut in project management speak, there are a few resource-related challenges that can easily surface the moment you try to get your hands on a few projects at the same time. When there are several projects and a limited pool of resources working on them, corporate juggling takes on unprecedented levels. Project management is a complex game as it is, but when there are multiple projects running at the same time, the gains, as well as dangers, get multiplied. Challenges in doing resource planning for multiple projects
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